Registration Requirements and Enrolment Services

Enrolment Services, Undergraduate Medical Education (UME ES)

http://www.md.utoronto.ca/enrolment-services
Medical Sciences Building, Room 2124
1 King's College Circle
Toronto ON M5S 1A8

UME ES handles all grading results and transcripts, and generates the Medical Student Performance Record each year for year 4 students applying for residency programs. It also collects police record checks and immunization records, among other aspects of registration requirements. Enrolment Services coordinates all aspects of the Doctor of Medicine convocation in the spring of each year.

UME ES staff are available to provide students with information and advice on all faculty and university policies and regulations.

Among other services offered by UME ES, students can obtain proof of registration or letters of good standing to use in securing a line of credit with a financial institution, for observerships, or when applying for electives at other institutions.

UME Enrolment Services also provides credentialing services to graduates of the MD Program by completing and/or endorsing documentation relating to confirmation of education, confirmation of degree, or Dean’s letters of support.

The Faculty Registrar is a Commissioner of Oaths and provides this service when documents for students or graduates require this level of verification.

 

Registration Requirements (New and Returning Students)

For details on each of the following requirements, and the required forms, see:
http://md.utoronto.ca/registration-requirements-requests

COFM Essential Skills and Abilities Required for Entry to a Medical Degree Program Policy

Students entering first year must read the Council of Ontario Faculties of Medicine (COFM) Essential Skills and Abilities Required for Entry to a Medical Degree Program policy before enrolment in the MD Program.

First Aid and CPR

Students entering first year are required to complete a course in ‘Standard First Aid’ and a CPR Level C ‘Basic Rescuer’ course before enrolment in the MD Program. The agency used to provide the training must be recognized by the Workplace Safety and Insurance Board (WSIB). To verify the eligibility of a provider, please contact the agencies to determine their status.  

Immunization

The University of Toronto adheres to the Council of Ontario Faculties of Medicine (COFM) Immunization Policy and Blood Borne Virus Policy.  Students are required to be fully immunized and to demonstrate proof of immunity before they enter the clinical setting, under Regulation 965 of the Ontario Public Hospitals Act.

First-year students in the MD Program must submit evidence on required forms of test and/or vaccination results for tuberculosis, Hepatitis B, Hepatitis C, human immunodeficiency virus, measles, mumps, rubella, varicella, diphtheria, tetanus, acellular pertussis, polio, and influenza.

Returning students in the MD Program must submit evidence on required forms of test and/or vaccination results for tuberculosis and influenza.

Students who do not submit the above records are at risk of being suspended from clinical training until proper documentation is submitted to UME Enrolment Services.

Medical Identification Number for Canada (MINC)

Students entering first year are required sign up for a Medical Identification Number for Canada (MINC) by the end of September each year. MINC is a unique identifier assigned to individuals entering the Canadian medical education or practice system, and is used during the following administrative processes: electives registration, Canadian Resident Matching Service (CaRMS) matches, and other transfer/registration with Canadian medical regulatory authorities.

Police Record Check

First­-year students: Students are required to complete a Police Record Check and Vulnerable Sector Screening, and submit two original copies of the Report as part of the registration process in their first academic year.

Returning students: All returning students must fill out a Criminal Record Disclosure and Consent Form to be returned to UME Enrolment Services.

E-­Learning Modules

First-­year students will be required to complete the following e-learning modules by September 15th of each year.

These modules currently include:

  • Hand Hygiene,
  • Prevent Slips, Trips and Falls,
  • Privacy,
  • Sharps Safety,
  • Worker Health and Safety Awareness module,
  • Working Together: The Code and the Accessibility for Ontarians with Disabilities Act (AODA) module,
  • Workplace Hazardous Materials Information System (WHMIS), and
  • Workplace Violence and Harassment

Proof of completion will be required of all students.

Third-year students: Students will be required to complete the following e-learning modules by September 15th of each year.

  • Hand Hygiene
  • Privacy,
  • Sharps Safety,
  • Workplace Hazardous Materials Information System (WHMIS), and
  • Workplace Violence and Harassment

Proof of completion will be required of all students.

Workplace Safety and Insurance Board (WSIB) Registration

Medical students are eligible for Workplace Safety and Insurance Board (WSIB) coverage through a Ministry of Training, Colleges and Universities Student WSIB program in collaboration with the WSIB. A declaration form is circulated electronically by UME Enrolment Services each year, and must be submitted by all students in first year. Registration in the WSIB program lasts for the duration of the MD Program.

Note: This coverage applies only to official clinical placements, sanctioned by the Faculty of Medicine, including core activities during Foundations, Clerkship placements, and approved electives and selectives.  Students are not covered through the WSIB for any self-­initiated observerships, including the EEE Program or any other clinical activities not approved in advance by the MD Program, e.g. electives arranged directly with supervisors and/or outside of the AFMC Electives Portal.

For more information about what to do in the event of a clinical workplace injury, please refer to the flowchart in the student assistance section of the MD Program website (http://md.utoronto.ca/student­ assistance) or review the Protocol for incidents of medical student workplace injury and exposure to infectious disease in clinical settings (PDF).