Policies, Statements and Guidelines

Policies, statements and guidelines relevant to the MD Program and that apply to all University of Toronto medical students are referenced below. These policies, statements and guidelines are organized according to nine categories and are searchable by category and/or name on the MD Program’s policies webpage. Students, faculty and staff are responsible for being aware of the relevant policies if and when a situation arises that requires familiarity with their content.

Category Policies

Academic Records and Personal Information

  • Access to student academic records (MD Program)
  • Guidelines concerning access to official student academic records (UofT)
  • Statement on confidentiality and use of data in the undergraduate/postgraduate medicine information systems (Faculty Council)
  • Statement on protection of personal health information (Faculty Council)
Academic Standards and Promotion
  • Guidelines for the assessment of MD students in academic difficulty – Clerkship (Years 3 and 4)
  • Guidelines for the assessment of MD students in academic difficulty – Foundations (Years 1 and 2)
  • Regulations and guidelines for leaves of absence from the MD Program
  • Regulations for student attendance and guidelines for absences from mandatory activities (MD Program)
  • Standards for grading and promotion of MD students – Clerkship (Years 3 and 4)
  • Standards for grading and promotion of MD students – Foundations (Years 1 and 2)
  • Statement on time to completion of MD and MD/PhD program requirements
Curriculum Management and Program Evaluation
  • COFM Essential Skills and Abilities Required for Entry to a Medical Degree Program
  • Guidelines for Making Curriculum Changes
  • Principles and expectations for the review and reporting of curricular outcomes
  • Principles of Curriculum Planning and Management
  • Required clinical experiences in the core clerkship rotations - responsibilities of students, faculty, and MD Program curriculum leaders
  • Standards for Course and Theme Information
  • Standards for ensuring the comparability of students' educational experiences across sites
  • Standards for time spent in required learning activities in the Foundations Curriculum
  • Statement on curricular cooperation, coordination, and learning systems integration
  • Statement on deadlines for course scheduling
  • Statement on the responsibility of course directors in the orientation of UME teachers
Governance
  • Academy Directors Committee - terms of reference
  • Admissions Committee - terms of reference
  • Board of Examiners - terms of reference
  • Board of Medical Assessors - terms of reference
  • Clerkship Committee - terms of reference
  • Curriculum Committee - terms of reference
  • Education Technology Operations & Implementation Committee - terms of reference
  • Executive Committee - terms of reference
  • Foundations Committee - terms of reference
  • Program Evaluation Committee - terms of reference
  • Statement on MD Program course committees
  • Statement on student representation on MD Program committees
  • Student Assessment and Standards Committee (SASC) - terms of reference
  • Student Progress Committee - terms of reference
  • Teaching Awards Committee - terms of reference
  • Terms of reference for the Office of the (U of T Governing Council) Ombudsperson
  • Test Committee – terms of reference
Student Assessment, Examinations and Appeals
  • Assessment and grading practices policy (U of T)
  • Faculty of Medicine Appeals Guidelines
  • MD Program Examination and Mastery Exercise Rules and Regulations
  • Policy on scheduling of classes and examinations and other accommodations for religious observances (U of T)
  • Standards for formative and narrative assessment and feedback
  • Standards for student review and challenge of examination and assessment outcomes
  • Standards for timely completion of student assessment and release of marks
Student Conduct and Professionalism
  • Code of behaviour on academic matters (U of T)
  • Code of student conduct (U of T)
  • Critical Incident Report Form
  • Guidelines and procedures for physical examination of students by peers and tutors
  • Guidelines for appropriate use of internet, electronic networking and other media (Faculty of Medicine)
  • Guidelines for the Assessment of Student Professionalism
  • Guidelines on student learning in a clinical setting of employment (COFM)
  • MD Program Academic Integrity Guidelines
  • Professionalism Check-in Reporting Form
  • Standards of professional practice behaviour for all health professional students (U of T)
  • Student in Professionalism Difficulty Reporting Form
  • University-Mandated Leave of Absence Policy
Teacher Assessment and Faculty Development
  • Guidelines for teacher and course evaluations
  • Policy on the student evaluation of teaching in courses (U of T)
  • Statement on the importance of faculty development
Teacher Conduct and Professionalism
  • CMA Code of Ethics and Professionalism
  • Guidelines for ethics and professionalism in healthcare professional clinical training and teaching (Faculty Council)
  • Policy on official correspondence with students (U of T)
  • Procedure for conflicts of clinical and educational roles in the MD Program
  • Procedure for the disclosure of potential commercial or professional conflicts of interest by MD Program teachers
  • Professional responsibilities in undergraduate medical education (CPSO)
  • Relationships with industry and the educational environment in undergraduate and postgraduate medical education (Faculty of Medicine)
  • Standards of professional behaviour for medical clinical faculty (Faculty of Medicine)
  • Statement on conflict of interest and conflict of commitment (U of T)
  • Statement on the general responsibilities of UME teachers
Wellness and Learning Environment
  • COFM Blood borne pathogen policy
  • COFM Immunization policy
  • Guidelines regarding infectious diseases and occupational health for applicants to and learners of the faculty of medicine academic programs (Faculty of Medicine)
  • Mask fit policy (Faculty of Medicine)
  • Medical student health and safety supplemental guidelines - personal safety and occupational hazards
  • Policy on Crisis and Routine Emergency Preparedness and Response (University of Toronto)
  • Policy on sexual violence and sexual harassment (U of T)
  • Protocol for addressing incidents of discrimination, harassment, mistreatment and other unprofessional behaviour
  • Protocol for incidents of medical student workplace injury and exposure to infectious disease in clinical settings
  • Sexual Harassment Complaints involving Faculty and Students of the University of Toronto arising in Independent Research Institutions, Health Care Institutions and Teaching Agencies
  • Standards for call duty and student workload in the clerkship
  • Statement on access to preventive, diagnostic, and therapeutic health services for medical students
  • Statement on prohibited discrimination and discriminatory harassment (U of T)